What is a declaration of consent? - When is it necessary?

Christian Visti
January 25, 2024
5 min read

Its Purpose, Process, and Necessity

Are you questioning: what is a declaration of consent? In this article, we can answer the questions of what it is, how it is filled in and why it may be necessary. This is a written document that is created when having to give consent or permission for a specific action.

More specifically, it is used in the context of travel with children, professional consent in regards to private collaboration, which is both within and outside the legal framework. It can, therefore, also be a written agreement on how an external company manages data security in another company, and so on.

What does such a statement entail?

A declaration of consent is a written agreement that covers a wide range of issues and situations. But generally speaking, there is always one party giving permission to another party to perform a particular action.

Among other things, the consent form involves:

  • Identifiable descriptions of all parties
  • The time period of the consent
  • What is consented to - the object in question
  • How the consent itself is to be used
  • What a possible cancellation or revocation looks like

Which parties are involved in this document?

When filling in a declaration of consent, there are always several parties present. This involves the "giving" party and the opposite party to whom the consent is given. The descriptions and information in such a statement must be referable, which means that they must be able to identify the parties.

The essence of this whole covenant and permission is that the giving party must give consent voluntarily. This is regardless of the context. There are some points and areas which must also always be complied with and completed.

Understand what is a declaration of consent and what the points are

It can be beneficial to have a declaration of consent template that a company or individual uses in situations where consent is required.

  • Descriptions of the parties should include the full names of all parties and contact details provided, together with any social security or company registration numbers.
  • The time period must be clearly defined. This gives an indication of when and for how long it may be used.
  • What is consented to is the most essential, as it implies the object. It can be the given data used in the collaboration, the certificate used, the person, the company or whatever this may be.
  • How the consent and this declaration of consent are to be used is in several places a more optional point. However, if a company wants this point included, the purpose of the act can be described.
  • How to withdraw consent may be a beneficial area to cover in the event that parties disagree or rules are broken for the consent form in place.

Reduce risks with digital data management platform

At Meo, we work with data security through a digital platform. Therefore, in addition to being able to introduce you to what is a declaration of consent, we can also assist with digital help to handle everything from verification, monitoring, checking of customers - current as well as new.

We automate time-consuming KYC procedures, creating more time for your work and reducing the possibility of errors.

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